Temporary Administrative Assistant
6 Month Position
Location: Central Administration
Hours: 7 hours/day Monday - Friday 35 hours/week
Rate of Pay: Contractual rate, relative to title
Minimum Qualifications: High School Diploma or G.E.D. and experience, relative to title
APPLICANTS MUST apply online through the RecruitFront website which can be found at https://hudsoncsd.recruitfront.com/ or https://www.olasjobs.org/, posting will remain open until vacancy is filled. No external applicants will be considered until internal candidates have expressed interest.
(Please include the posting number on all correspondence.)
The Hudson City School District offers employment and educational opportunities, including vocational education opportunities without regard to sex, race, color, national origin, or handicap.
We welcome applications from those who contribute to our diversity.
ADMINISTRATIVE ASSISTANT
DISTINGUISHING FEATURES OF THE CLASS:
The work involves office management and liaison work in assisting the Administrator and handling details of the office; collecting information and data for administrative studies and determinations. The work involves the responsibility for handling a wide variety of administrative problems with frequent exercise of independent judgment, however, routine duties are performed in accordance with general directions regarding objectives, policies and procedures. General supervision is received when conducting administrative studies and recommendations may be made subject to review and approval. Candidate is expected to perform related work, as required.
TYPICAL WORK ACTIVITIES: (ILLUSTRATIVE ONLY)
-
Reads incoming mail, conducts general correspondence and routes material to proper units within the department
-
Processes and follows up various types of requests and claims;
-
Coordinates and supervises the maintenance of personnel records and preparation of payrolls;
-
Maintains contact with units within the department and other public and private agencies to assist in solving mutual problems and develop improved services and public relations;
-
Assists administrative superiors in carrying out specialized services of a department or a major unit;
-
Interviews office callers, salesmen, and aids the Administrator in resolving employee differences;
-
Attends meetings and conferences and takes notes of important discussions or assignments to be given to staff members and keeps the Administrator informed on the subject matters prior to these meetings;
-
Determines appropriate assignments for clerical employees in coping with peak workloads of temporary emergencies and supervises the clerical staff in their daily work activities.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES & PERSONAL CHARACTERISTICS:
Thorough knowledge of office terminology, procedures and methods of daily performance; thorough knowledge of business arithmetic and English; good knowledge of modern office machines and of the principles and practices of office and personnel management; good knowledge of account-keeping and budget control; knowledge of the functions of local government; ability to organize, coordinate assign and review the work of a subordinate clerical staff; ability to understand and carry out complex oral and written directions; ability to prepare accurate reports and correspondence clearly and concisely; ability to secure the cooperation of others and deal effectively with the public; good judgement in solving complex clerical and administrative problems; initiative and resourcefulness; tact and courtesy; integrity; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma and EITHER:
a). Six years of clerical experience, at least three of which shall have been in an administrative or supervisory capacity; OR:
b). An associate degree in secretarial science and four years of clerical experience, at least two of which have been in an administrative or supervisory capacity; OR:
c). Graduation from a recognized four year college or university and two years of experience as defined in "B" above.
ADOPTED BY COLUMBIA COUNTY CIVIL SERVICE COMMISSION AUG. 5, 1986 REVISED BY COLUMBIA COUNTY CIVIL SERVICE COMMISSION & ADOPTED JUNE 2, 1987 C.